Entering information about students for whom you have concerns at midterm is important to help CASA identify those who may need assistance to ensure satisfactory academic progress.  Like the old version of TheHub, you now have two methods of recording midterm evaluations: a new quick (summary) method to  quickly enter the majority of students or the original student-by-student  basis to record comments for each. You can use either (or both!) methods, the choice is yours.  Please note that Midterm Evaluations are required for all students in their first year at Hampshire (both newly admitted and transfers who entered in Fall 2013 or Spring 2014).  You can easily identify which students require an evaluation by looking for the icon.  Midterm evaluations for other students is voluntary.

When you get to TheHub, select any course from Spring 2014 for which you wish to complete midterm evaluations.  By default, the class roster is displayed.  Take note of the Action: selector in the upper-right corner.

Summary/Quick Entry

From your class roster on TheHub, use the “Action” selector in  the upper right corner and choose “Midterm summary evaluations” to display the Summary/Quick entry form.

Your roster will now display a “Concerns at Midterm?” column along with columns of Yes/No for each student.  For students for whom you have  no concerns simply click “No”.  This will record your response with a single click and no confirmation is needed.  Note that this does not allow you to enter positive comments for these students either. If you want to include comments for a student for whom you have no concerns, please use the Student-By-Student entry below.

For those students whom you do have concerns at midterm, click “Yes”.  This will open a new dialog where you are required to enter comments explaining your concerns.  Please note that these comments are shared with both CASA and the student.

Student by Student Entry

If you prefer to enter midterm evaluations on a student by student basis, from your class roster on TheHub, use the “Action” selector in the upper right corner and choose “Access all evaluations” to display the Evaluation page.

Under the “Midterm Eval” column, click “Write” to record your midterm evaluation for each student in the class.

This will open a new dialog where you can indicate if you have concerns.  As always, you are required to enter comments if you do have concerns.  Please note that these comments are shared with both CASA and the student.

So it’s the end of the semester and unfortunately you just received an incomplete in a course, now what do you do?  Here’s what will happen and how you can still save yourself with some work.

Missing Work

An instructor can choose to assign an incomplete to a student who has work that is missing or incomplete.  Receiving an incomplete may not be the most exciting highlight of your semester, but the instructor is giving you the opportunity to complete the missing work and still receive an evaluation in a course.  This is far better than the dreaded No Evaluation, Hampshire’s equivalent to an “F”.

What Happens?

When an instructor assigns you an incomplete, the process is a bit like Waitlisting a course:

1. You’ll be notified via email that you have an incomplete.
2. You must log into TheHub within 24 hours, read what the instructor wants you to complete to remedy the missing work, and respond that you do or do not agree.
3. If you agree, you have a set deadline (date) by which you must complete and turn in all the missing work.  If you disagree, you will enter comments why you disagree and they are sent to the instructor.
4. If you disagree, the instructor has the choice to amend their original requirements or leave them as originally stated.
5. If you agree, compete the form (sample below), complete the work and turn it in on time (before the deadline).

Sample Incomplete Email

Here’s a sample of what you’ll get in email should you receive an incomplete:

You have recieved an incomplete in the course HACU-xxxx. You have 24 hours to respond to what the instructor expects you to complete in order to resolve this incomplete and successfully receive an evaluation in the course. If you do not respond on TheHub within 24 hours (by midnight on MM/DD/YYYY) or fail to complete the work by the MM/DD/YYYY deadline set by the instructor for this course, you will receive No Evaluation for this course. Please go to https://evals.hampshire.edu/some/long/url/here to respond to this incomplete.

TheHub Form

When you click the link in the email message and log into TheHub, you’ll see a form that looks something like this (click image to view a larger version):

The end of the semester is nearly here, and we know you’re busy finishing up your courses and will begin writing your evaluations in due time. However, CASA quickly needs to know who will be receiving Incompletes or No Evaluation in your courses so they can possibly intervene to support the student. How you write evaluations is changing on TheHub this week and here’s a short primer to help you out.

Previously when you selected a
course, you were presented the class roster and could switch between the roster and accessing/writing evaluations with a link on the left sidebar, shown here. The links to setup and access your course assessment will remain on the left sidebar for now.

Now when you select a course, you are still presented the class roster but have several Actions available to you in the upper right corner:

Summary Evaluations

In order to quickly notify CASA which of your students will be receiving an Incomplete or No Evaluation, you should choose the “final summary evaluation” action.  This gives you a quick entry form to indicate on a student-by-student basis who has completed the course. Just click “Yes”, “No” or “Incomplete” as appropriate for each student in your course to send information to CASA — you can write the evaluation later before the January 15 deadline. Please note that this does not mark any evaluation as “Final” – you must still perform that action from the “access all evaluations” action.

New Incomplete Policy

This semester a new incomplete policy is in place, as voted by faculty. When assigning an Incomplete to a student you must also enter

1. A list of all work the student is required to complete
2. A date by which the student must submit all missing work, no later than 1/30* for Fall courses  (or 6/30 for Spring courses).

After entering this information, it is sent to the student and they have 24 hours to consent.  Reminders will be sent to the student and faculty a week before the due date, and then the faculty have one week to write the evaluation after the due date.  If an evaluation is not written within one week after the due date, the evaluation will automatically switch from Incomplete to No Evaluation.

*January 30th was selected to represent, in general, the first day of the spring term.