Privacy of Records

What is this?

Students’ privacy and how the college handles FERPA  is very important. Central Records has had a Privacy of Records form on TheHub for many years now and encourages students to complete this form to ensure their preferences are honored. These preference include if/when the college can speak to your parent(s) or guardian(s) about aspects of your work at Hampshire.

Starting in January 2016 students will be required to update the Privacy of Records form once per academic year (an academic year runs from June 1 through May 30).

Why is it changing?

In order to be in compliance with the ever-changing rules around FERPA the US Department of Education (DOE) requires colleges to notify students of their rights annually.  In order to have the most accurate and up-to-date information on your preferences, we are requiring students to update their preferences annually.

What is affected?

When you use TheHub and attempt to access any of the following forms:

  • e-Checkin
  • Search and Register
  • Register and Drop

a check is performed to see if/when you last filled out the Privacy of Records form.  If you completed that form anytime after June 1st, you’ll get the page you expect. If you have not completed the Privacy of Records form since June 1st then you will be automatically redirected to the Privacy of Records form.  Upon completion of the form, you’ll be taken to your original destination.

Questions?

If you have questions about the policy, you should contact CentralRecords@hampshire.edu.  If you have questions around technical issues on TheHub, you should contact TheHub@hampshire.edu