If you tend to go over quota with your Hampshire email, or if your email feels too disorganized, now might be a good time to make some quick adjustments.
In Thunderbird, the “Local Folders” section contains folders that are stored on your computer, rather than on the server. This is a good place to archive messages that you aren’t quite ready to throw out. If you don’t regularly clean out your Inbox, a quick once a year archive might be just the ticket. If a calendar year schedule makes the most sense for you, now’s the time.
- To create a new folder, in Thunderbird select “File–>New–>Folder”; if you prefer, you can right-click on “Local Folders” instead.”
- From the dropdown list, choose to make it a sub-folder of “Local Folders.”
- Give the folder a name, such as “Inbox 2012 – 2013”. We don’t recommend using a “/” character in the name, even if you’re allowed to.
- Now you can drag messages into the folder. Click on the first message in your inbox that you want to move.
- Now shift-click (that is, hold down the shift key while you click) on the last message that you want to move. This will select all of the messages in between.
- Drag the block of messages into the new folder. Or, you can right-click on the block of messages and choose “Move To>” and then select the folder you created above.
That’s all there is to it. Plan to do this once a year–if you put it on your schedule now, you won’t forget to do it next year.
If you’d like other tips on organizing email, check out some of these Tech Tips: