what’s the deal with work study?

Great question. We’re glad you asked!

If you’re an incoming student with a work study award as part of your financial aid package, you’re probably wondering how (and when) to get started on the process of securing work study employment on or off campus. All work study-eligible students will receive correspondence in their Hampshire email accounts from Janel Johnson, Hampshire’s student employment coordinator, in mid-August, with more information about securing a work study position. But if you can’t wait to start thinking about employment opportunities, here are a few tips and FAQs to help you get started before you arrive!

Where can I view the available work study positions?
Available on and off campus work study positions are listed on the student employment intranet site, and will be updated more fully in mid-to-late August. These listings are as current as possible for this moment, but will certainly be updated as we move towards the semester. To get a sense of what’s available, you can browse the following sites. (Note: you will need your HampNet username and password to log on to the Intranet.)

When can I begin contacting potential employers?
The student employment office generally recommends that students wait until August to begin contacting campus offices. Many Hampshire offices are closed during the summer, while others operate with limited staffing, so you’re more likely to get in touch with offices once their full staffs have returned for the start of the fall semester (which generally happens around August 1). We’ve heard some stories about students contacting offices sooner than this and having success in doing so, but most offices don’t expect to hear from you until August.

How should I contact potential employers?
Once you’ve identified a few potential opportunities in which you’re interested, you can begin contacting these offices to express your interest, see if the position is still available, and schedule an interview for early in the semester. Email is preferred by most offices, as it is easier to keep track of communication, potential candidates, and interview scheduling. Some listings will indicate how best to contact the office, so feel free to use this as a guide. If you cannot find contact information on a listing, feel free to contact the student employment office for more information.

How many positions should I pursue?
The student employment office suggests that students pick up to five positions of interest. Many students have a work study awards as part of their financial aid package, and the more opportunities you pursue, the more likely you are to secure a position.

Are there any forms that I need to fill out?
Once you have interviewed and acquired a job, you will need to fill out a work contract, I-9, W4 and M4 tax forms before you before will be able to be paid for your work. You can obtain the work contract through either the employer or the student employment offices. All work study-eligible students are required to attend the student employment meeting, which takes place on Tuesday, September 4, at which point you’ll fill out your tax forms and learn more about policies and procedures for student employment. More information about this meeting will be available in the new student orientation schedule. Please note that you’ll need to have two forms of identification with you in the form of 1) a passport (current or expired), a social security card, or a certified birth certificate, and 2) either your Hampshire ID or a driver’s license. Please keep this in mind when packing for Hampshire!

Where can I find more information?
Visit the student employment office page on the Intranet for lots of great links, including information on contracts and a list of FAQs. Janel Johnson, the student employment coordinator, will return to the office in mid-August, but you can certainly contact Financial Aid at financialaid@hampshire.edu or 413.559.5484 with any pressing questions. They’re happy to help.

Still have questions? Curious about anything new student related? Feel free to contact us at newtohamp@hampshire.edu. We’d love to hear from you!