View Intranet Calendars in your Personal Calendar

You can view the Academic Calendar or Hampshire Public Events Calendar–or any other of our public calendars–in your own calendar app.

Public Calendars on the Intranet

If you haven’t discovered the public calendars on the Intranet, log in and check them out. Go to  and log in. Choose the “View Public Calendars” link under the mini calendar in the top left.

Once you’re in the Public Calendar view you can choose a calendar from the drop down list on the top left. Make a note of the name of any calendar you want to view in your own calendar.

Adding Public Calendars to Zimbra

  • In your Calendar tab in Zimbra, click the gear icon next to the word Calendars in the left side window and select “Add External Calendar” from the drop down menu.
  • Choose “Add External Calendar (Other)” and click “Next.”
  • Change the “Type” to “ICAL Subscription” and a URL box will become visible. Copy and paste one of these URLs into that box, then click “Next”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

  • In the name field, enter something like “Academic” or “Hampshire Events”, choose a color for this calendar and check the “Exclude this calendar when reporting free/busy times” box.
  • Click OK

Note that the calendar will initially take a few minutes to load completely. Once it is ready you will have the Intranet calendar you chose available to you to view in Zimbra. You can check and uncheck the calendar when ever you’d like.

Adding Public Calendars to Google Calendar

  • On your Google Calendar page, click the menu button to the right of “Other calendars.”
  • Choose “Add by URL.”
  • Copy and paste one of these URLs into the “URL” box, then click “Add Calendar”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

Adding Public Calendars to Apple’s Mac Calendar (formerly “iCal”)

  • In the Calendar app, select File–>New Calendar Subscription.
  • Copy and paste one of these URLs into the “URL” box, then click “Add Calendar”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

  • Set the options in the window however you’d like and click “OK.”
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Good Things in Small Packages

If you have a link to share with people you can use Hampshire’s URL Shortening Service to make it short & sweet. Check it out.

The URL Shortening Service is easy to use. You provide the long URL and specify a name for the short link, and it becomes http://hamp.it/ followed by the short name you provided.

For instance, if you want to send anonymous feedback to sac, you could either use https://hampshire.co1.qualtrics.com/jfe/form/SV_9Hrfecl2OJnHW6h, or the short link that’s been created, http://hamp.it/sacanon. That’s a little easier on the eyes, right?

To create your own short URL’s, first check out the policy at http://hamp.it/shortpolicy (see what I did there?) and then set up your own by going to http://hamp.it.

Create your own short URL

Computer + Liquid = Trouble

Take precautions to keep your computer from getting watered, but if an accident happens be prepared to act quickly.

Prevention is the best strategy. To minimize your risk:

  • Place beverages on a separate surface from your computer and/or elevate your computer above a surface subject to spills.
  • Avoid eating over your keyboard.
  • Never store your computer in a compartment with liquids.
  • Keep an absorbent cloth in your laptop bag or work area, just in case.
  • Recognize that accidents do happen, and back up your data regularly.

If you do spill something on your computer, quick action may save your computer and data from ruin:

  1. Safety first! Beware of the potential for electrical shock.
  2. Shut down the computer immediately. If normal shutdown procedures will not work, press and hold the power button until the computer shuts down.
  3. Unplug the power, external devices and cables and remove the battery if it is easily accessible. Remove any easily removable parts.
  4. Blot up any visible liquid on the surface of the computer.
  5. If the spill is on a laptop, turn the computer upside down with the lid open, to allow the liquid to drain and dry out.  Keyboards should also be turned upside down.
  6. Wipe up the spill.
  7. Do not attempt to disassemble a laptop body to remove internal parts or remove key caps.
  8. Allow your computer to dry undisturbed for at least 24 hours. A nearby fan or hairdryer on low or no heat may be used.
  9. Bring your computer to the Student Diagnostic Center or call the IT Help Desk (413.559.5418). Your computer may benefit from further disassembly and cleaning. Do not attempt disassembly yourself.
  10. Do not attempt to start the computer until you are sure the liquid has had sufficient time to dry.

Keep your Web Browser Updated

Security features are regularly updated in browsers, and it’s important that they be installed. Web browsers pass confidential information entered by you to the websites you visit, and their ability to keep that information secure may be their most critical feature. Given that, it’s important to keep your browser updated with the latest security releases.

We are particularly interested in getting the Hampshire community to upgrade to browsers that support a security feature called TLS v1.2. It’s a protocol working behind the scenes to keep your data secure as it is passed from browser to website.

Keeping Firefox Updated
Despite the importance of keeping security features up to date, there is a downside to updating browsers too frequently: websites may not be able to keep up with the changing features. We have seen issues like this with Mozilla Firefox, which rolls out new release every couple of months. Mozilla realizes this is an issue, and they have a slower release schedule that you can follow if you use the Extended Support Release (ESR) version; the ESR gives you security updates on a regular basis, but feature releases only come once a year. We recommend Hampshire computers stay current with the ESR version. Firefox has had TLS v1.2 support enabled since version 27; ESR is currently on version 38, and the general release is up to 44.

To check what version of Firefox you have installed use the FirefoxAbout Firefox menu on a Mac, and HelpAbout Firefox menu on Windows. There is an automatic update option in the About Firefox window, and if it works it’s very handy; in our experience it sometimes fails, in which case you can go to https://www.mozilla.org/en-US/firefox/organizations/all/ for the latest ESR release. (A note to Mac users: if you are unable to copy the new version of Firefox into your Applications folder because you don’t have permission, throw the old version in the trash before copying the new one over.)

Google Chrome
If you use Google Chrome, the default settings are to have it automatically update itself, and we recommend that you keep it that way. Learn more about keeping Chrome up to date.

Apple Safari
If you use Apple’s built in web browser, Safari, it will be updated through the Software Update mechanism–these days this is handled through the App Store application. Note that if you are using a version of OS X earlier than 10.9 then there is no version of Safari available that supports TLS v1.2. If you are concerned, you can switch to a different browser or upgrade your system to the current OS–but the latter option comes with its own caveats and may not be possible on older computers anyway.

Microsoft Internet Explorer
If you’re using Internet Explorer, don’t. Internet Explorer 11 does support TLS v1.2, but Firefox and Chrome are both better browsers.

Microsoft Edge
If you’re using Edge you’re pretty much on your own. Literally. Well, Edge does support TLS v1.2 but we–apparently like most of the world–don’t have experience with it or any compelling reason to switch.

Register for the Five College Global Game Jam

When: Starts at 5 p.m. Friday, January 29, 2016

What: 48 hours of game making fun (ends 5 p.m. Sunday)

Why: To bring out the game developer in everyone!

Where: Adele Simmons Hall (ASH), Hampshire College

Who: Anyone with an interest in making games, especially if you have some programming, art, audio, or game design skills.

Learn more and register

Forms and Surveys at Hampshire

The Hampshire Form Generator

For over ten years, Hampshire IT has supported a custom tool, built by students, for generating online forms. Many staff, faculty, and students have used the Hampshire form generator to create online forms and surveys for different purposes. While this system has worked OK for the needs of some, it is lacking in features and has some bugs of its own. Rather than focusing our time and attention on maintaining the Hampshire form generator (and, frankly, rebuilding the wheel) we are embracing other tools that already exist with similar and better features. Enter Qualtrics…

Qualtrics

Qualtrics Research Suite is a powerful tool for building complex surveys and doing data analysis. Hampshire has a license to use this software, which has been a key part of collecting data for the Office of Institutional Research for the last few years. Much like the Hampshire form generator, anyone with a Hampshire username and password can create forms and surveys using this software. Learn more about the latest version and features of Qualtrics.

We will be hosting workshops this Spring for folks who are interested in learning more about Qualtrics. In the meantime please contact Asha Kinney with any questions or to request training.

The Future of the Hampshire Form Generator

Hampshire IT has made the decision to slowly retire its custom form generator. The slow retirement will look something like this:

  1. The ability to create new forms will no longer be available as of March 1, 2016. People will still be able to submit responses to existing forms, and owners of those forms will still be able to access and export responses, but nobody will be able to create brand new forms.
  2. The ability to submit responses to forms will no longer be available as of August 1, 2016.
  3. The ability to access and export responses to forms will no longer be available as of September 1, 2016.

What Does this Mean for Form Owners?

  1. If you have any forms in the form generator that need to be active after August 1, 2016, the forms will need to be recreated elsewhere. Unfortunately there is no way to export forms out of the form generator. We recommend creating forms in Qualtrics, but if you find that Qualtrics is too much for your needs and you want a more simple form building tool, please get in touch with IT and we can discuss other options for creating basic online forms.
  2. If you want to save responses to any of your forms you must export that data before September 1, 2016. Here is a quick video that shows how to download form response data.

Questions?

Contact the Applications and Web Services team.

Empty that Inbox

Start out the new year with an empty inbox and a fresh quota by moving your old messages into Local Folders in Thunderbird. It’s quick & easy, and it’s so nice not to be looking at 3,000 messages in the inbox!

Email is usually stored on the mail server, which provides secure storage and regular backups, but also has limited storage space–you have a quota of 2.5 GB for email. We suggest that at least once a year you archive old messages into folders that are on your computer, which both declutters your inbox and frees up quota space.

There are a few things to consider before you do this:

  • Messages that are archived in Local Folders are only available on the computer they are stored on. If there are messages that you need to access from multiple devices, don’t store them in Local Folders.
  • If you don’t have a backup plan for your computer and your hard drive fails you will lose the messages in Local Folders (along with all the other files on your computer).
  • Local Folders should not be used if your email contains highly sensitive information (see our policy for a description of Level III data) unless your computer is encrypted. If you’re not sure whether it’s encrypted, it probably isn’t.
  • If you use another mail client, like Apple Mail, there is a similar capability, but the terminology and steps will be different. We may be able to help you with this if you can’t figure it out.
  • If you use only WebMail to access your email but still want to use this technique, you could set up Thunderbird just to use as an archival tool. We can help with that.

These instructions are for copying a year’s worth of messages into one folder, but there’s no reason you can’t chunk it into a different time period if you like.

  1. In Thunderbird, click on “Local Folders” in the pane on the left.
  2. From the File Menu select “NewFolder.”
  3. Give the folder a name. It’s a good idea to put the year at the beginning of the name, like “2015 Inbox”.
  4. Under “Create as a subfolder of” it should say “Local Folders.”
  5. Click “Create Folder.”
  6. Go up to your inbox, and find the first message from 2015 (or whatever year you’re dealing with), and select it.
  7. Scroll to the last message of 2015, and hold down the shift key while you click on it. You should see the messages in between all highlighted”
  8. From the Message menu select “Move ToLocal Folders”, and select the folder you just created.
  9. Thunderbird will begin moving the messages. There is a status pane at the bottom of the menu that will report the progress, but you can continue to work on your computer while it does it’s thing.

You can use a similar procedure with the messages in your Sent folder–there are often more messages in Sent than in Inbox because we don’t look at it as often.

There, doesn’t that feel better? Now, if only there were Local Folders for my office…