A Great Use for Old Flashdrives

Do you have any old, unneeded flash drives lying around? Now you can use them to help subvert the North Korean government.

The Flashdrives for Freedom project, run jointly by Human Rights Foundation and Forum 280, is collecting working USB flashdrives of any capacity. They will be erased and sent to North Korean refugee organizations, loaded with information and culture from the outside world, and then smuggled into North Korea.

Although the drives will be erased before being sent out from Flashdrives for Freedom, we recommend that you first erase them securely if they contain any personal information. If you aren’t sure how to do that you can bring the flashdrive to the Student Diagnostic Center on the 3rd floor of the library and we will do it for you.

Visit flashdrivesforfreedom.org

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All Together Now

If you access your email from multiple devices or programs, you might find that you have several different folders containing sent mail. Here’s how to combine them.

Email programs keep a copy of the messages that you send and store them in a sent mail folder. Unfortunately there’s no industry standard for the name of this folder, so sent mail often gets split between multiple folders. If you’ve been at Hampshire for several years you may have a folder called “sent-mail” as well as “Sent” or “Sent Messages.” It’s handy to set up your email on every device you use to save sent mail to the same folder.

One note: most people on campus store their email up on the server using a protocol called “IMAP.” If instead you “POP” your email in Thunderbird you won’t be able to combine your sent folder. To check whether you’re POP or IMAP, in Thunderbird select “Tools→Account Settings,” select “Server Settings” and check the “Server Type.” If you only use Webmail to access your mail then you don’t have to worry about this.

Finding your Sent Mail Folders

The first step is to find out where your various email programs are storing sent mail. What’s tricky is that many mail programs, including Thunderbird and Webmail, show the name “Sent” for wherever they are storing sent mail, even if the actual folder has a completely different name. To see what the folder’s real name is you have to go behind the scenes.

  • In Webmail, select “Settings,” and then “Special Folders.”
  • In Thunderbird, select “Tools→Account Settings,” and then select “Copies and Folders.” Your sent mail folder is listed in the top section on the right.
  • On an iPhone or iPad, go to “Settings,” and then “Mail, Contacts, Calendars.” Select your Hampshire account, and then select it again. Scroll down and select “Advanced,” and look in the “Mailbox Behaviors” section. To combine mail folders you will have to choose a folder in the “On the Server” section.
  • If you use another app for email, K-9 on Android, for instance, you can usually find this information using a web search for the name of the program and “sent mail folder.”

Some mail programs do not allow you to specify the sent mail folder.

Choosing your Sent Mail Folder

It doesn’t really matter which folder you decide to use for sent mail, unless one of the programs you use doesn’t let you specify; in that case, use whatever folder it uses.

Once you decide which mail folder you’re going to use, go back to each mail program and select that folder as your sent message folder.

Moving Messages into Your Unified Sent Mail Folder

Now that all your future sent messages are going to one sent folder, you may want to consider moving old sent messages into that one folder as well. This is only worth it if you refer to your sent messages frequently. To move them, use either Webmail or Thunderbird. Select all the messages you want to move, and then drag them or right-click on them to move them to the unified sent mail folder.

Trouble with VPN?

If you use a PC and get booted off of Hampshire’s VPN after working for a bit, we have a solution for you.

About VPN

As you probably know, VPN (Virtual Private Network) is used when you are off-campus but want to access restricted network resources, especially file servers like newmisserver and patterson. Connecting through VPN makes it look to the network like you are on campus.

VPN vs. VPN2

We aren’t sure why, but our original VPN setup, vpn.hampshire.edu, kicks PC users off after a while. To get around that we set up a second VPN system, vpn2.hampshire.edu. There are some advantages to keeping the original VPN system in place, but we want to make PC users in particular aware of the second choice.

There are a couple of differences between VPN and VPN2:

  • VPN2 does not allow access to printers on campus. It’s pretty unusual for users to send print jobs from off-campus anyway, but if you do need to do that you should connect through the original VPN.
  • The printing restriction is actually part of a larger restriction that blocks direct access to IP addresses on campus. This is not something that IT supports in most cases, so it is not likely you are using it. If you don’t understand what I just wrote, rest assured that it is not going to affect you.
  • You cannot test your VPN2 connection from on campus. This I have learned the hard way, so I am happy to pass it on to you.

New to VPN?

If you are setting up VPN for the first time read the instructions. If you are setting it up on a Windows computer please enter the Internet Address as vpn2.hampshire.edu.

Switching to VPN2

There is no sense in switching to VPN2 unless you have had trouble on VPN, but if you have then switching to VPN2 is pretty easy:

  1. Find your VPN connection in the list of network connections that you can bring up from the taskbar on the lower right of your screen (unless you’ve moved your task bar to a different location, in which case you’re on your own).
  2. Right-click on the VPN connection and select “Properties.”
  3. In the window that comes up change the Internet Address to vpn2.hampshire.edu
  4. Close up the window, saving the changes, and you’re all set.

If you have had trouble using a Mac on VPN, you can try to switch to VPN2, but we aren’t aware of issues with Mac connections.

To change on a Mac:

  1. From the Apple Menu select System Preferences.
  2. Choose Network.
  3. Select your VPN setup from the panel on the left.
  4. Change your VPN server name to vpn2.hampshire.edu.
  5. Apply the changes and you are all set.

For problems or questions please contact the IT Help Desk at helpdesk@hampshire.edu or 413.559.5418.

Junk Mail Controls in Thunderbird

If too much–or not enough–email is ending up in your Junk mailbox, here’s how you can adjust Thunderbird’s behavior.
Thunderbird has adaptive junk mail settings. That means that it keeps track of messages that you mark as “junk” or “not junk” and uses them as a template for figuring whether incoming messages should be automatically marked as junk.

In order for the adaptive junk mail detection to have enough information to work well Thunderbird needs your help identifying roughly 100 junk mail messages and 100 non-junk messages. Once you’ve gone through this training period Thunerbird should be pretty good at recognizing what is junk and what isn’t.

Turning on Junk Mail Detection in Thunderbird

To have Thunderbird move junk mail into your Junk folder:
From the Thunderbird Tools menu select “Account Settings.”

  1. On the left, select “Junk Settings.”
  2. Check the box that says “Enable adaptive junk mail controls for this account.”
  3. Check “Move new junk messages to…”
  4. Click “OK to close the Account Settings box.

Training Thunderbird

If you’re using Thunderbird for the first time, you can go ahead and train it right away. If you’ve been using Thunderbird for a while and it’s picked up some bad habits regarding junk mail, it’s best to start with a clean slate by resetting it’s training data:

  1. In Thunderbird select Thunderbird–>Preferences from the menu.
  2. Click on “Security.”
  3. Select the “Junk” section.
  4. Click the “Reset Training Data” button on the bottom right.

Now when new messages come in, carefully mark them as Junk or Not Junk. There are several ways you can do this:

  • Select a message and type “Shift+J” (for not Junk) or “J” (for Junk).
  • Right-click on a message and choose “Mark -> As Junk” (or “As Not Junk”).
  • Select a message and from the “Message” menu, choose “Mark -> As Junk” (or “As Not Junk”).
  • Select a message and click on the “Junk” icon on the toolbar.
  • Select a message and click on the “Junk Status” column in the message-list pane (which will show a small “Junk” icon if the message is marked as junk).

Read more about Junk mail filtering in Thunderbird.

Update your Browser’s Extensions

Extensions are added to web browsers to allow them to present more content or enhance features. You may not realize that you’ve added any, but chances are you have some installed. Keep them updated to keep your computer safe.

Out of date extensions are a security risk, and unfortunately it’s not always obvious how to update them. You should check at least a couple of times a year to see if your extensions are updated. Here’s what to do in Firefox, Chrome, and Safari.

Firefox

  1. Start up Firefox and choose Tools→Add-ons.
  2. Click on “Plugins” on the left.
  3. At the top of the list of plugins, click on the link that says “Check to see if your plugins are up to date.”
  4. Firefox will go to a page with links to click on if you need updates. Click on each one that is marked as out of date, and install the new ones.
  5. Close the tab to finish.

Chrome

Chrome actually automatically checks for updates to extensions, but on its own schedule. If you want to update manually it’s a little bit hidden:

  1. Start up Chrome and choose Window→Extensions.
  2. Click on “Extensions” on the left.
  3. At the top-right of the list of plugins, check the box that says “Developer Mode.”
  4. Right under that button, click on “Update extensions now.”
  5. Close the tab and you’re done.

Safari

Safari can also automatically check for updates to extensions, but that option has to be turned on.

  1. Start up Safari and choose Safari →Preferences.
  2. Select “Extensions” from the top of the window.
  3. At the bottom of the list of extensions, click on “Updates.” Any extensions having updates available will be listed on the panel on the right.
  4. To force updates manually, click on the “Updates” button for each extension you want to update. If you are given a choice about updating from the Extensions Gallery or the website, choose the Gallery for an automatic update.
  5. To enable automatic extension updates, check the box that says, “Automatically update extensions from the Safari Extension Gallery.
  6. Close the Preferences window and you’re all set.

View Intranet Calendars in your Personal Calendar

You can view the Academic Calendar or Hampshire Public Events Calendar–or any other of our public calendars–in your own calendar app.

Public Calendars on the Intranet

If you haven’t discovered the public calendars on the Intranet, log in and check them out. Go to  and log in. Choose the “View Public Calendars” link under the mini calendar in the top left.

Once you’re in the Public Calendar view you can choose a calendar from the drop down list on the top left. Make a note of the name of any calendar you want to view in your own calendar.

Adding Public Calendars to Zimbra

  • In your Calendar tab in Zimbra, click the gear icon next to the word Calendars in the left side window and select “Add External Calendar” from the drop down menu.
  • Choose “Add External Calendar (Other)” and click “Next.”
  • Change the “Type” to “ICAL Subscription” and a URL box will become visible. Copy and paste one of these URLs into that box, then click “Next”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

  • In the name field, enter something like “Academic” or “Hampshire Events”, choose a color for this calendar and check the “Exclude this calendar when reporting free/busy times” box.
  • Click OK

Note that the calendar will initially take a few minutes to load completely. Once it is ready you will have the Intranet calendar you chose available to you to view in Zimbra. You can check and uncheck the calendar when ever you’d like.

Adding Public Calendars to Google Calendar

  • On your Google Calendar page, click the menu button to the right of “Other calendars.”
  • Choose “Add by URL.”
  • Copy and paste one of these URLs into the “URL” box, then click “Add Calendar”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

Adding Public Calendars to Apple’s Mac Calendar (formerly “iCal”)

  • In the Calendar app, select File–>New Calendar Subscription.
  • Copy and paste one of these URLs into the “URL” box, then click “Add Calendar”:

Academic Calendar:
https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/12/Academic%20Calendar.ics

Hampshire Public Events Calendar: https://intranet.hampshire.edu/calendar/thyme/remote/ical.php/1/Hampshire%20Events.ics

  • Set the options in the window however you’d like and click “OK.”

Good Things in Small Packages

If you have a link to share with people you can use Hampshire’s URL Shortening Service to make it short & sweet. Check it out.

The URL Shortening Service is easy to use. You provide the long URL and specify a name for the short link, and it becomes http://hamp.it/ followed by the short name you provided.

For instance, if you want to send anonymous feedback to sac, you could either use https://hampshire.co1.qualtrics.com/jfe/form/SV_9Hrfecl2OJnHW6h, or the short link that’s been created, http://hamp.it/sacanon. That’s a little easier on the eyes, right?

To create your own short URL’s, first check out the policy at http://hamp.it/shortpolicy (see what I did there?) and then set up your own by going to http://hamp.it.

Create your own short URL