Many students, faculty, and staff are already aware that some of us in IT and the communications office have been working on a major redesign of the Hampshire Intranet, which includes the announcement and event system that runs the campus calendar and daily digest emails you receive each morning during the week. We want to provide the campus community with some details about the project along the way, so here goes…
What is the Intranet?
The Intranet is a portal-like website that contains some password-protected content meant for the Hampshire community. The main page has a bunch of links, and it’s the place to post announcements and events that appear in the daily digest emails and on the campus calendar.
Why are we overhauling it?
The Intranet has existed in a similar state for well over 10 years. As a community we still have a need for communication tools like announcements, a central campus calendar, and a place to put information that requires a Hampshire login. We’ve received a LOT of feedback over the years about different aspects of this system. We’ve done user testing and interviews with some students, faculty, and staff, which made the direction of our work very clear. The same feature requests and bugs came up over and over again. We want to provide similar and better functionality in a user-friendly way.
What kinds of changes are we talking about?
There will be a lot of changes, but here are highlights of the big ticket items we’re addressing:
- Redesigned daily digest email, including new features when submitting announcements and events.
- Redesigned Intranet homepage with helpful links targeted specifically for students, faculty, and staff respectively based on who is logged in.
- Centralized campus calendar and academic calendar.
- Student job postings (both work study and non-work study) that can be easily searched and filtered.
- Search functionality that indexes all Intranet content, including announcements and events.
We plan to launch the new Intranet/Digest/Calendar in January 2017.
We’ll be posting more details about the project as we progress and we’ll be looking for feedback. In the meantime, questions, comments, or concerns can be sent to firstname.lastname@example.org.
When: Starts at 5 p.m. Friday, January 29, 2016
What: 48 hours of game making fun (ends 5 p.m. Sunday)
Why: To bring out the game developer in everyone!
Where: Adele Simmons Hall (ASH), Hampshire College
Who: Anyone with an interest in making games, especially if you have some programming, art, audio, or game design skills.
Learn more and register
The Hampshire Form Generator
For over ten years, Hampshire IT has supported a custom tool, built by students, for generating online forms. Many staff, faculty, and students have used the Hampshire form generator to create online forms and surveys for different purposes. While this system has worked OK for the needs of some, it is lacking in features and has some bugs of its own. Rather than focusing our time and attention on maintaining the Hampshire form generator (and, frankly, rebuilding the wheel) we are embracing other tools that already exist with similar and better features. Enter Qualtrics…
Qualtrics Research Suite is a powerful tool for building complex surveys and doing data analysis. Hampshire has a license to use this software, which has been a key part of collecting data for the Office of Institutional Research for the last few years. Much like the Hampshire form generator, anyone with a Hampshire username and password can create forms and surveys using this software. Learn more about the latest version and features of Qualtrics.
We will be hosting workshops this Spring for folks who are interested in learning more about Qualtrics. In the meantime please contact Asha Kinney with any questions or to request training.
The Future of the Hampshire Form Generator
Hampshire IT has made the decision to slowly retire its custom form generator. The slow retirement will look something like this:
- The ability to create new forms will no longer be available as of March 1, 2016. People will still be able to submit responses to existing forms, and owners of those forms will still be able to access and export responses, but nobody will be able to create brand new forms.
- The ability to submit responses to forms will no longer be available as of August 1, 2016.
- The ability to access and export responses to forms will no longer be available as of September 1, 2016.
What Does this Mean for Form Owners?
- If you have any forms in the form generator that need to be active after August 1, 2016, the forms will need to be recreated elsewhere. Unfortunately there is no way to export forms out of the form generator. We recommend creating forms in Qualtrics, but if you find that Qualtrics is too much for your needs and you want a more simple form building tool, please get in touch with IT and we can discuss other options for creating basic online forms.
- If you want to save responses to any of your forms you must export that data before September 1, 2016. Here is a quick video that shows how to download form response data.
Contact the Applications and Web Services team.
The Hampshire College IT department is looking for an awesome programmer to join our fun, flexible office. You can read the job requirements (and APPLY!), but we wanted to use some of this space to share what working in IT @ Hampshire is like, and why we love our jobs.
Who Are We?
Applications and Web Services is one group within the centralized IT department at Hampshire. We have many responsibilities within our group of 7 people, which could be summarized as:
- College websites (dozens and dozens of them)
- Enterprise applications (for admissions, course registration, human resources and more)
- OneCard (access to buildings, meal plans, bookstore, etc)
- Reporting services (both ad-hoc as well as longitudinal analytics)
We do many other things, but that covers most of it. This position we’re seeking to fill is a developer within Enterprise Applications.
What Is Working @Hamp Like?
First of all, we’re people. We have likes and dislikes. We work hard. We have fun. And we like to eat and talk about food. A lot. Some of us love to cook, bike, hike, walk, ski, paddle, play games, watch movies, play music, read; the list goes on and on. We have varied interests and skills both in and out of the office. I suppose one way to convey some of the awesomeness of our office is “show, don’t tell”.
We’re nerdy, and that’s super OK.
Mountain biking, anyone? And yes, that is a disco ball…
Stand up desks are pretty sweet.
Cannoli magically appear, and then disappear.
We have a wall of words. Feel free to add new ones.
If Kanban boards get you excited, then come join us.
We like trips to have fun, such as playing vintage video games. Yep, that’s MY high score on Galaga. Can you beat it?
We eat out. A lot.
Bacon is often a topic of discussion, but we have non-meat eaters in our office, too!
Don’t be misled by the awesomeness above – we work hard. But we play hard and respect the creative efforts of everyone to make our office both productive and fun.
It’s always a good idea to unplug electronics before heading off on an extended break. This will save electricity and protect devices from power surges should the power go off and back on again during the break.
We have seen printers as well as computers and monitors fail from power surges. If you’re the last one to leave the office before break, take a look around and see what is left on or plugged in; write a note to remind yourself or a colleague to plug them back in in 2016.
Have a wonderful break!
hamp.it is a Hampshire-branded URL shortener. This offers anyone (students, faculty or staff) the means to post a short URL to a Hampshire webpage without having to use a commercial service like tinyurl.com or bit.ly. There are a few policies in place to use it appropriately, but if you see a news item or announcement with hamp.it in the URL, you should know that this is a legitimate Hampshire domain.
Read the full policy »
Please join us in welcoming Kevin Wiliarty, our new senior web programmer in IT. Kevin is joining our small team of web programmers in Applications and Web Services that is responsible for technologies supporting the web presence of the College. Kevin comes to us with a great deal of experience in higher education, including active participation and development in the Collaborative Liberal Arts Moodle Project (CLAMP) community. He’ll be kicking off this summer with an upgrade to Hampshire’s Moodle installation.